In addition to being sent to the front-end for data validation, the header and item data are sent to the back end for validation immediately after input. Invalid data is discarded directly.

In addition to front-end data validation, the header and item data are sent to the back end for validation immediately after input. Invalid data is discarded directly.

The SAP GUI Order Confirmation Monitor displays all data in a single view. In the xSuite Order Confirmation Monitor app, however, the header data and item details of a purchasing document are displayed in separate views.

If an OC work item is comprised of several purchasing documents and/or items, navigation is displayed in the page header of the relevant view. This navigation enables the user to toggle between the data of the individual purchasing documents/items without having to leave the relevant view.

The user can call up the Header Data view with the Header Data button (2) (in the first screen shot) in the respective purchase order item.

The navigation in the Header Data screen consists of one drop-down box and two buttons.

The Next button (arrow pointing downward) and the Previous button (arrow pointing upward) display the previous or next purchasing document (1) respectively. Previous and Next always refer to the row in the Purchase Order Items table in the initial view.

In the Header Data screen, each purchasing document is only listed one time. This is also the case if the purchasing document exists with several items, since the header data is independent of the item.

If the user calls up the header data for a middle purchase order item line by:

The user can exit the Header Data view with the button Close (1 or 2). The user will then be directed back to the original document view.

The Item Details view can be called up with the Item Details button (3) (in the first screen shot) in in the respective purchase order item.

The navigation in the Item Details view consists of two drop-down boxes and two buttons.

The Next button (arrow pointing downward) and the Previous button (arrow pointing upward) display the previous or next item (2) and, if applicable, the next/previous purchasing document (1). Previous and Next always refer to the row in the Purchase Order Items table in the initial view.

The drop-down box Item always provides only those items that match the selected purchasing document. If a purchasing document only contains a single line item, the drop-down box Item cannot be changed.

In the Item Details view, the user can use the drop-down boxes to select the desired purchasing document and, if applicable, the item.

If the user chooses a different purchasing document, which items are available may also change.

If, in the case of multiple items, the user calls up the details of an item in the middle by:

The user can exit the Item Data view by clicking the Close button (1 or 2). The user will then be directed back to the original document view.

The Display SAP document button (3) in the column Display SAP document (2) under Purchase Order Items (1) will only be shown if the ITS (Internet Transaction Server Service) is configured and active.

When you click the Display SAP document button, the SAP document is displayed in the ITS.

The Link in Purchase Order Item (2) in the Item Details view (1) in the column Purchasing Doc. (3) will also only appear if the ITS is configured in the front-end settings of the xSuite App and has been activated.

If the ITS functionality has not been activated, the purchasing document number will be output as plain text and not as a link in blue font color.

In the SAP GUI, a button bar is displayed in the validation view on the left side of the screen. These buttons can be found in the Order Confirmation Monitor app in the footer toolbar of the validation view.

Icon	Name	Description
	Check	Checks all PO items and refreshes the status in the column S (error status). The warning and error messages of all PO items are displayed together.
	Save	Saves all changes made to the document Caution: If the user leaves the document without saving, all changes will be discarded without a confirmation prompt.
	Workflow	Performs a document check and transfers the document to the Order Confirmation workflow. If the document contains errors, the workflow will be started in the editing step. If the document does not contain errors, the workflow will be started in the approval step.
	Post	If errors have not been found during validation, all PO items will be checked and the document posted.
	Record type	Changes the record type of the document.
	Create attachment	Adds an attachment to the document. For example, the user can add an original document at a later date. Attachments that have been added are not transferred to the purchase order until the document has been posted. Once attachments have been added, they cannot be deleted.
	E-Mail	Sends an e-mail.
	Reset Purch. Doc. Category	Resets the purchasing document category. The document category is reset as soon as the SAP document data is merged again.
	Delete document	Sets a deletion indicator on the document (in the Order Confirmation Monitor and in the validation view). If the document is in the workflow, then the workflow will be aborted. The user can display the document, but can no longer edit it. Once set, the deletion flag cannot be removed. Deleted documents can only be reactivated (Order Confirmation Monitor → Button Reactivate).
	Refresh	Reloads the validation view.