Missing Goods Receipt for GR-based Invoice Verification
When invoice verification is performed based on goods-receipt, the SAP module MRM_ASSIGNMENT will not be able to generate a proposal if a goods receipt does not exist. This is why the item-data recommendation will not deliver any PO line items. Conversely, in this case you can transfer data as PO (not PD) data via the interface. It will then be displayed as line items. To offer the user a more smoothly structured XI workflow for invoice approval with GR reference, generating preliminary line items such as this is now supported in the Invoice Monitor as well. An item-data recommendation with quantity and price "0" will be generated if the purchase order on which it is based has been released and is not deleted.
This functionality can be activated by assigning the value "X" to the record-type parameter GENERATE_IVPO_FRM_EKPO_GR_MISS.
Example
It was not possible to generate a proposal for the following purchase order if goods receipt was missing:
If the parameter GENERATE_IVPO_FRM_EKPO_GR_MISS is set, the Invoice Monitor will now generate a proposal as follows:
Adding PO Line Item
Notifications will indicate that a preliminary line item is generated without a goods-receipt number, as follows:
Now a new line will appear:
As shown in this screenshot, the goods-receipt number, goods-receipt year, and goods-receipt line item are not specified as required; the document cannot be parked in this state. If an attempt is made to do so anyway, the following SAP error message will appear:
To capture goods receipt, start an XI workflow, or capture will be triggered directly from the Invoice Monitor with the function "Post goods receipt for purchase order."
The transaction MIGO will be invoked; if a goods receipt has been generated for the PO item, it will also be automatically entered in the invoice line item belonging to it. The document can now be parked.
If you generate the goods receipt outside of the Invoice Monitor, you have the option of receiving a new proposal for the preliminary line item. In this case as well, the goods receipt will be adopted to the invoice line item, as follows:
Note
If only a purchase-order number and no PO item is specified, then only preliminary line items will be generated if the standard xFlow proposal cannot generate any line items for the entire purchase order with the module MRM_ASSIGNMENT.