Invoice Overview in SAP GUI

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Views in SAP Fiori

Clicking on the name of the current view will open the My Views dialog.

"My Views" Dialog: Buttons in SAP Fiori

Button

Description

Save

Saves the changes made to the current view.

This button is only displayed if the current view has been changed and it is a custom view.

Save as

Saves the changes made to the current view as a new view.

Click on the button to open the dialog Save View.

You can make the following settings:

View: Unique name for the view
Set as default: If this checkbox is activated, the view will be used as a default view.
Public: If this checkbox is activated, the view will be saved as a public view.
If this checkbox is disabled or the checkbox is not displayed, the view will be saved as a private view.
Note: Display of this checkbox can be enabled or disabled by the administrator.
Save: Saves the view.
Cancel: Cancels the operation.

Manage

Opens the dialog Manage Views.

All available views can be managed in this dialog.

For more information, see "Manage Views" Dialog: Columns in SAP Fiori.

"Manage Views" Dialog: Columns in SAP Fiori

Column	Description
Favorites	Shows one of the following icons: – The view is marked as a favorite. – The view is not marked as a favorite. To change the favorite status, click on the icon. Only views marked as favorites are displayed in the selection dialog My Views.
View	Shows the name of a view. You can rename your views. The name of the view Standard and the names of views created by other users cannot be edited.
Sharing	Indicates whether a view is public or private. This column is only displayed if there are public views as well as private ones. The following view types are available: Standard: View available for all users This view cannot be deleted, changed or renamed by any user. Private: Views that each user can create Private variants are available only to the user who created them. The user can overwrite, rename, or delete a private view. Public: Views that can be created only by users who have the xSuite user attribute WEB_GLOBAL_VARIANTS with the value `X` Public views can be used by all users. Only users who have the xSuite user attribute WEB_GLOBAL_VARIANTS with the `X` and have created the public view can change, rename or delete this public view.
Default	Indicates whether a view is marked as default. By changing the selected radio button, the default view can be changed. The default view is called automatically when the application is launched. For each user, one single view is always marked as the default view.
Created by	Shows the name of the user who created the view.
Delete	Shows the icon . This icon can be used to delete your own view.


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Views in xSuite Web

Clicking on the name of the current view will open the My Views dialog.

"My Views" Dialog: Buttons in xSuite Web

Button

Description

Save

Saves the changes made to the current view.

This button is only displayed if the current view has been changed and it is a custom view.

Save as

Saves the changes made to the current view as a new view.

Click on the button to open the dialog Save View.

You can make the following settings:

View: Unique name for the view
Set as default: If this checkbox is activated, the view will be used as a default view.
Public: If this checkbox is activated, the view will be saved as a public view.
If this checkbox is disabled or the checkbox is not displayed, the view will be saved as a private view.
Note: Display of this checkbox can be enabled or disabled by the administrator.
Save: Saves the view.
Cancel: Cancels the operation.

Manage

Opens the dialog Manage Views.

All available views can be managed in this dialog.

For more information, see "Manage Views" Dialog: Columns in xSuite Web.

"Manage Views" Dialog: Columns in xSuite Web

Column	Description
Favorites	Shows one of the following icons: – The view is marked as a favorite. – The view is not marked as a favorite. To change the favorite status, click on the icon. Only views marked as favorites are displayed in the selection dialog My Views.
View	Shows the name of a view. You can rename your views. The name of the view Standard and the names of views created by other users cannot be edited.
Sharing	Indicates whether a view is public or private. This column is only displayed if there are public views as well as private ones. The following view types are available: Standard: View available for all users This view cannot be deleted, changed or renamed by any user. Private: Views that each user can create Private variants are available only to the user who created them. The user can overwrite, rename, or delete a private view. Public: Views that can be created only by users who have the xSuite user attribute WEB_GLOBAL_VARIANTS with the value `X` Public views can be used by all users. Only users who have the xSuite user attribute WEB_GLOBAL_VARIANTS with the `X` and have created the public view can change, rename or delete this public view.
Default	Indicates whether a view is marked as default. By changing the selected radio button, the default view can be changed. The default view is called automatically when the application is launched. For each user, one single view is always marked as the default view.
Created by	Shows the name of the user who created the view.
Delete	Shows the icon . This icon can be used to delete your own view.

Selection Screen

General Setting

Option	Description
Scanned
Scanned deleted	Shows all records that have been created in the xFlow Interface and then marked there as deleted.
Running workflows	Shows all records that are part of an active xFlow Interface workflow.
Completed workflows	Shows all records associated with a completed xFlow Interface workflow.

Document Header

Option	Description
PS-CD records	Enable this checkbox to display accounts payable records.
PS-FM records	Enable this checkbox to display accounts receivable records.

Option	Description

PS-CD Document Type


Company Code








Status

Option	Description

Vendor

Document Type
Reference
Posting Date
Document Date

Entered on	Narrow down the number of invoices displayed to those created within a specific time frame or on a specific date. This is an optional entry.
No. days for discount message

xFlow Interface

Option	Description
Interface data selection	Enable this checkbox to include options for selecting according to xFlow Interface information. If you disable the checkbox, the options are hidden.
Application
Record	Narrow down invoices by defining an xFlow Interface record number or number range.
Record type	Narrows down the display according to xFlow Interface record type.
Barcode	Narrow down the display by defining barcode numbers the xFlow Interface record needs to contain.
Scan user	Narrow down the selection by defining scan users allocated to the xFlow Interface record.
Scan date	Narrow down the selection by defining the scan date of the xFlow Interface record(s).
Classification	An attribute or a range of attributes.

Option

Option	Description
Line Items





Cost Center
G/L Account
Profit Center
Order
WBS Element
Asset
Business Area

Workflow Information

Option	Description

Agent
Involved agent
Task	Displays all records with SAP status Posted.
Role	Select according to workflow role.

Display processing times

Option	Description
Current processing time	Check this box to show the current processing time. This will indicate how long a record has remained in the current workflow task.
Total processing time

Layout

Option	Description
Layout	Determines the layout of the hit list. The first time you use the monitor, the search field for the layout variant will be preset with a default layout. As you work, you may want to save layouts that are more useful to you. Once you do this, these layouts will also appear as options. If you do not save any of your own layouts, then the search field will appear blank, and the default layout will be used. Use this field to select your own specific layout, any of the alternative layouts available to all users, or the default layout.
Mailfunction sorted by user

Option

Description

Layout

Determines the layout of the hit list.

The first time you use the monitor, the search field for the layout variant will be preset with a default layout. As you work, you may want to save layouts that are more useful to you. Once you do this, these layouts will also appear as options. If you do not save any of your own layouts, then the search field will appear blank, and the default layout will be used.

Use this field to select your own specific layout, any of the alternative layouts available to all users, or the default layout.

Mailfunction sorted by user

Toolbar


		--	Sorts the search results. You can select one or more columns and specify the type of sorting (ascending/descending) in each case. In the default layout, the hit list is sorted in ascending order according to the Record column.
		--	Opens the filter options for the hit list.
--		--	Removes all filters set. Note: This button is only available in SAP Fiori.
--		--	Opens a list of all available columns. You can select which columns to show or hide and specify the order of the columns. A maximum of 30 columns can be displayed at the same time. Note: This button is only available in SAP Fiori.
--		--	Categorizes the search results. You can select a column whose values are to be categorized. This categorization will then be used for sorting as well. Note: This button is only available in SAP Fiori.
--		--	Removes any sorting or categorization that has been set. Note: This button is only available in SAP Fiori.
	--	--	Opens search options for the hit list.
	--	--	Executes the selected operations for each column selected. Requirement: The flagged columns contain numeric values. The following operations are available: Total, Mean Value, M‍i‍n‍i‍m‍u‍m, and M‍a‍x‍i‍m‍u‍m. The results are displayed at the end of the hit list.
	--	--	Exports the hit list. The following export formats are available: Spreadsheet, Word processing, and Local File.
	--	--	Sets the layout of the hit list. The following layout options are available: Choose Layout, Change Layout, Save Layout, and Manage Layouts.
		--	Refreshes the hit list.
--
			Indicates the agents responsible for the workflow task in the work item. Which user is responsible for which workflow tasks is defined in agent determination (transaction /WMD/XF_AGDET). If an agent has accepted a work item, only this agent will be displayed.
		Forward work item
			Prerequisites:
			Opens a dialog for releasing the selected work items. Prerequisites: The work items located are in the workflow task "Release document" (role AREL/LREL). The user is a valid agent.