Annotation

Shows the annotation of a document.

Note: In the header data of a document, the Annotation field is hidden by default.

Archive viewer

Shows whether a document has an image.

The presence of an icon indicates that the document has an image.

Click on the icon to open the document.

Barcode

Shows the barcode adhered to the image of a document.

Changed by

Indicates the user that last changed a document.

Changed on

Shows the date and time of the last change to a document.

Classification

Shows values specific to a customer.

Customer-specific values such as Board can be used to assign authorizations.

Company Code

Shows the company code of a document.

Completed

Shows whether a document has the status Completed  (SAP Fiori) /   (SAP GUI).

An X indicates that the document status is Completed  (SAP Fiori) /   (SAP GUI).

For information on document status, see Order Confirmation Monitor: Document Status.

Created by

Shows who created the SAP purchase order.

Created on

Shows when the SAP purchase order was created.

Currency

Indicates the currency used in the document.

Customer field 13 to Customer field 18

Shows data specific to a customer.

Deletion flag

Shows whether a document has the status Deleted  (SAP Fiori) /  (SAP GUI).

An X indicates that the document status is Deleted  (SAP Fiori) /  (SAP GUI).

For information on document status, see Order Confirmation Monitor: Document Status.

Document category

Shows the confirmation category of a document.

A possible value would be AB (Order Confirmation).

Document Date

Shows the date of a document.

Entry time

Shows the time and date when a document was created.

External Status

Indicates the external status.

You can assign the document any value as the external status.

Incoterms

Shows Incoterms.

Incoterms (Part 2)

Indicates additional information on the first part of the Incoterms clause.

Message

Shows a short notification text.

Message Class

Indicates the ID or class of a notification regarding a document.

Message Number

Indicates the number of a notification regarding a document.

Message Type

Indicates the type of a notification regarding a document.

Possible values are:

Message Variable

Indicates the text of a notification regarding a document.

The notification text can be divided into as many as four columns. This is why the Message Variable column exists four times.

Name

Shows the vendor name of a document.

Net Order Value

Shows the net order value of a document.

Number of IDoc

Shows the number of an IDoc document. Double-clicking on the IDoc number will open the IDoc document.

Number of vendor document

Shows the number of the vendor document.

Order Acknowledgment

Shows the order confirmation number of the vendor.

Process ID

Shows the process ID of a document.

The process ID is assigned by xSuite. The purpose of a process ID is to identify a document throughout the process of workflow-supported document approval.

Processing status

Shows the processing status of a document.

For information on the status of document processing, see Order Confirmation Monitor: Processing Status.

Purchase Order Document Date

Indicates the document date of the SAP purchase order.

Purchasing Doc. Type

Shows the purchasing document type, e.g. NB (Standard purchase order).

Purchasing Document

Shows the purchasing document number of a document.

If you wish to see the SAP document in display mode (transaction ME23N), click on the purchasing document number.

Purchasing Group

Shows the purchasing group.

Purch. Doc. Category

Shows the type of a purchasing document, e.g. F (Purchase Order).

Purch. organization

Shows the purchasing organization.

Record

Shows the record number of a document.

If you wish to see the document in edit mode, click on the number in the Record column.

Record type

Shows the record type of a document.

Resubmission Date

Shows the resubmission date of a document.

Resubmission (state)

Indicates whether a document has been put on hold for later processing.

An X indicates that the document status is Resubmission.

A G indicates that the document status is Wait for goods receipt.

Salesperson

Shows the name of the salesperson of the SAP purchase order (Communication tab).

Scan date

Indicates the date on which the purchase order was scanned.

Scan user

Indicates the user that scanned a document.

Short Descript.

Shows a brief description of the purchasing document type.

Status

Shows the document status of a document.

For information on document status, see Order Confirmation Monitor: Document Status.

If you wish to see the document in edit mode, click on the icon in the Status column.

The document status is updated in the following cases:

Status

Indicates the internal status.

Possible values are:

Note: Status 1 indicates that the document is in the data extraction step. The document cannot be opened and must wait until the status changes.

Supplier

Shows the vendor number of a document.

TCode Display PO

Indicates the transaction with which the document is being processed.

Telephone

Shows the telephone number of the salesperson of the SAP purchase order (Communication tab).

Text

Shows a notification regarding document status.

This is the only place where the status notification is shown.

WF agent 1

Shows the user name of the user that is specified in the field WF agent 1.

WF agent 2

Shows the user name of the user that is specified in the field WF agent 2.

xSuite Interface Application

Shows the application, e.g. XF_CONFIRM.