Purchase Order Workflow
The purchase order within the xSuite Procurement Workflow is based on the standard SAP purchase order.
The purchase order workflow starts either with the automatic creation of a purchase order via the purchase requisition workflow or with manual creation of a purchase order.
When a purchase order is created automatically, the necessary entries are adopted from the upstream purchase requisition.
For manual creation of a purchase order, the SAP transaction ME21 in the standard system should be used.
Notice
Purchase orders can be created manually only in the SAP GUI. In SAP Fiori and in xSuite Web, it is not possible to create a purchase order manually.
The agent has option of going straight from the xSuite PO document to the SAP purchase order via the transaction ME22, either in the display mode via the button Display Document or in the edit mode via the button Change Document.
Only SAP users can go straight to the SAP purchase order. Display will correspond to specific SAP user authorizations. An SAP user can edit the purchase order only in the POET and POER roles.
Once a purchase order has successfully been checked and released in the purchase order workflow, message control will be automatically triggered, and the supplier notified.
If a purchase requisition contains multiple suppliers, a separate purchase order will be generated for each supplier.
The xSuite Procurement workflow qualifies as completed once the purchase order has been triggered.