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xSuite Cube Installation Guide

"Record type" tab → "Invoice" area

/WMD/BC_SPRO → xSuite Business Solutions → Interface → Define Record Types

The Invoice section only affects invoice documents.

Field

Description

Document cat.

  • FI = Financial Accounting

  • MM = Materials Management

  • DP = Down Payment Request

  • GL = G/L Account Document

Account type

  • D = Customer

  • K = Vendor

Transfer to WF

If the checkbox is activated, an Interface workflow will start automatically when the program is used for processing (/WMD/FP_INVB).

If the Error processing checkbox is also activated, the workflow will only start if an error occurs (e.g. parking/posting not possible).

Target TA

Transaction used to park or post the SAP document:

  • FBV1 = Park document

  • FV50 = Park GL account doc. (Enjoy)

  • FV60 = Park incoming invoice (Enjoy)

  • FV70 = Park outgoing invoice

  • FB01 = Post document

  • FB50 = Post GL account doc. (Enjoy)

  • FB60 = Post incoming invoice (Enjoy)

  • FB70 = Post outgoing invoice

  • MIR7 = Park incoming invoice

  • MIRO = Post incoming invoice

  • F-47 = Post down payment request

TCode Disp PO

Transaction for branching to the purchase order (display mode)

  • ME23 = Display purchase order

  • ME23N = Display purchase order (Enjoy)

TCode GR

Transaction for branching to goods receipt (display mode)

  • MB01 = Goods receipt for purchase order

  • MIGO = Goods receipt for purchase order (Enjoy)

Error process.

Transaction for starting a workflow for processing errors

Proc. mode (MM)

  • BLANK = Not specified

  • 1 = Without order reference

  • 2 = Item comparison in which differences are accepted, i.e., documents are parked or posted (depending on the setting) in the case of automatic processing in the background.

  • 3 = Item comparison in which differences are not accepted, i.e., document is not processed automatically, but requires manual adjustment. The differences are displayed in the Invoice Monitor.

  • 4 = Position: Missing PO line item or block is not accepted.

SAP TA enabld

Activates the option to access the SAP transaction from the validation step. In the validation, buttons will appear for direct access to the SAP transaction.

BTC post disabl

Prevents the record from being automatically processed by the program. Automatic processing might be a good option when images need to be fetched directly from a directory and processed, or when you are working with external document extraction solutions outside of SAP.

PostDate det.

If the background processing runs via program /WMD/FP_INVB and the posting period is closed, you can specify the posting date to be used here:

  • BLANK = Is not changed

  • 1 – posting date = document date (if initial)

  • 2 – posting date = document date(generally)

  • 3 – posting date = current date (if initial)

  • 4 – posting date = current date (generally)

Period check

For background processing with closed periods, it is necessary to define how processing is to proceed beyond those periods. The following parameters define how to proceed in a closed posting period:

  • BLANK = No special test

  • 1 = Period closed → Posting date = First subsequent period

  • 2 = Check according to number of working days, based on posting date

  • 3 = Both tests: Closed period (1) + number of working days (2)

  • 4 = Check according to workdays, based on document date (with posting date corresponding to document date)

  • 5 = Check according to workdays, based document date (with posting date corresponding to last day)

Parking enabled

This checkbox determines whether the Park button can be displayed and used in the dialog or whether it is deactivated.

Posting enabled

Use to activate the Post button so that it can be displayed and used in the dialog or to deactivate it.

Start WF enabld

Use to activate the Workflow button so that it can be displayed and used in the dialog or to deactivate it. This button starts Interface workflows when it has been customized for this.

Save as compl.

When Save as complete has been activated, the document will be saved as complete if possible, both in automatic processing in the background and when you have clicked the button Park in manual processing. If it is not possible to save as complete, the document will just be parked.

One-time DFT

The checkbox One-time DFT determines that certain fields in the entry dialog, such as Address and Bank data, are automatically populated with default values. If the checkbox is activated, the following values will be preset:

  • Field Name1 (vendor) = CPD

  • Field Location = X

The default values can later be substituted with other values in the parked document.

G/L net entry

If activated, the amounts entered in the G/L-account line items will be net amounts.

The checkbox is only used if the tax is calculated automatically. It is only relevant in connection with the "Account assignment" function if the net amount is populated and the checkboxes Calculate tax and Net entry are activated. The distribution is then based on the net amount.

Workfl. agent 1

Activation of the function "Workflow agent 1"

Note: Independent of this setting, the field WF agent 1 in document entry in the tab Detail is maintained via layout customizing. For more information, see "Assign Layouts" activity (Interface).

Workfl. agent 2

Activation of the function "Workflow agent 2"

Note: Independent of this setting, the field WF agent 2 in document entry in the tab Detail is maintained via layout customizing. For more information, see "Assign Layouts" activity (Interface).

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