/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

The administrator can view and edit the general user data of a user or user group in the User Data section of xSuite User Administration.

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

The Substitutes tab is used by the administrator to define substitution periods and substitutes for a user. The defined substitutes receive the work items of the defined absent user within the substitution period. Definition is made by workflow task (per role).

When a substitution is set up, both the originally intended user and his substitute are always assigned the workflow task pending.

Alternatively, substitute maintenance can be carried out by the user himself. The user maintains his substitute in the SAP GUI using transaction /WMD/XF_USR_SUB.

In xSuite Web, a button for substitute maintenance is available in the xSuite Web Business Workplace, provided that this button is activated via the user attribute BSP_SUBST_ENABLED. In SAP Fiori, substitute maintenance is available as a separate xSuite app.

If the substitute maintenance from the SAP Business Workplace is used for SAP users, activate the Subst. BW parameter under Global Settings, for example, under "Global Settings" activity (FI Documents). Otherwise, the SAP Business settings will not allow for the xSuite Web users and the xSuite role concept.

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

The administrator assigns one or more xSuite roles to a user or user group in the Roles tab. xSuite roles authorize xSuite users to receive and edit specific tasks in a workflow.

Any number of xSuite roles can be assigned to a user. You can choose between roles for individual workflow tasks and collective roles for multiple workflow tasks, e.g. AALL for all FI workflow tasks or XALL for all xSuite roles.

For a comprehensive overview of xSuite roles, see Appendix I, Comprehensive overview of xSuite roles

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

The Groups tab shows all xSuite user groups a selected user is a member of. The administrator can assign new user groups to the user or remove memberships to groups.

xSuite user group memberships can also be edited in the maintenance section of the respective user group (Members tab).

Members of a user group inherit certain xSuite roles and user attributes of the user group. For more information, see Inheritance between user groups and individual users.

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

In the Status tab, the administrator activates or deactivates xSuite users.

Only users with the status "active" are considered in the agent determination, in a manual selection, and in the substitute maintenance.

Deactivated users do not receive workflow tasks and cannot participate in xSuite workflows.

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

The administrator defines the type of authentication in the Password tab. xSuite User Administration distinguishes between SAP users and non-SAP users.

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

In the Attributes tab, the administrator assigns xSuite user attributes to a user. xSuite user attributes allow the administrator to grant a user more extensive authorizations than the default settings define. User attributes authorize users, for example, for various functions in xSuite Web, SAP Fiori and in SAP GUI.

The participation of a user in an xSuite workflow requires the user attribute CC_<CoCode>. The user attribute CC_<CoCode> determines the company code for which a user is authorized within xSuite.

For a comprehensive overview of user attributes, see Appendix C, xSuite user attributes.

Example of a user attribute:

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

In the Escalation tab, the administrator defines settings for escalation notifications. If a work item has not been processed for a certain period of time, an additional user can be informed via an automatic escalation.

The text of the escalation e-mail is defined by the /WMD/XF_USR_ESCALATION report.

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Basis → Workflow Agents → Maintain xSuite Users → Single user

Direct access: /WMD/XF_USR_ADMIN

In the Addresses tab, the administrator specifies a user's contact information, such as address and phone number.

A user can be a member of any number of user groups. When a user is a member of a user group, that user inherits certain features and permissions of the user group.

Inheritance of roles is to be distinguished from inheritance of user attributes.

Users that are maintained outside of xSuite can be automatically integrated into xSuite User Administration. The integration procedure depends on the user type of the users.

In xSuite User Administration, a distinction is made between the following 4 user types: