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xSuite Cube Installation Guide

"Global Settings" activity (FI Documents)

/WMD/BC_SPRO → xSuite Business Solutions → Workflow → Invoice → FI Documents

This is where to define the general settings for the FI workflow. Separate settings can be used for each company code.

Column

Description

CoCd

Company code to which the settings from this line apply.

If this field is blank, this is a cross-company code setting and as such will apply to all workflows that do not have their own company code entry.

xSuite admin

The administrator responsible for the relevant workflow

The administrator is automatically notified when problems occur within the workflow.

Rel amount

The calculation of the release amount used to calculate price limits. This release amount is also used, for example, to determine the agents in the xSuite release table:

  • Total gross amount (w VAT) = Amount including taxes, in the header of the respective document

  • Total net amount (wo VAT) = Amount without taxes, in the header of the respective document

  • Item gross amount (w VAT) = Sum of the amounts in the items, including taxes

  • Item net amount (wo VAT) = sum of the amounts in the items, excluding taxes

Subst. BW

If the checkbox is activated, the substitute maintained in the SAP Business Workplace will receive the rights for the xSuite tasks.

Txreq forw

If the checkbox is activated, an entry in the text field of the accounting stamp will be required when the document is forwarded to another agent via the "Forward" function.

Txreq rej

If the checkbox is activated, an entry in the text field of the accounting stamp will be required when the document is rejected by an agent.

Txreq OK

If the checkbox is activated, an entry in the text field of the accounting stamp will be required when the document has been positively checked or released.

Txreq DL

If the checkbox is activated, an entry in the text field of the accounting stamp will be required when the document is delegated.

Txreq inq.

If the checkbox is activated, a comment text will be required when the function "Callback" is used.

Txreq VF

If the checkbox is activated, a comment text will be required when the function "Back to Approval" is used.

Rec. Doc. active

Optional

Is required for the Recurring Documents add-on module.

Det. area

If the agent determination in xSuite agent determination is based on the business area, it will be necessary to define how the business area is determined. The following parameters are provided:

  • Head = Determines the business area at the header level.

  • Item = Determines the business area at the item level.

  • Item and head, if item blank = Determines the business area at item level or alternatively at header level if item level is blank.

Rest. Rel.

If this checkbox is activated and the document is rejected, the system will log released rows in a history table.

If the release is restarted later, for example, after the accounting department has changed the document, these lines will not need to be released again unless they have been changed.

Pst. date transf.

Determines which posting date the system adopts when the account assignment block is transferred to the SAP document, for example, after factual verification:

  • Posting date is not changed during posting.

  • Posting date is changed to system date.

  • Same as 1 only if the posting period is closed.

Pst. date post

Determines which posting date the system adopts when the parked SAP document is automatically posted in the background:

  • Posting date is not changed during posting.

  • Posting date is changed to system date.

  • Same as 1 only if the posting period is closed.

In this section: