User reports

User reports allow mass changes to users as well as mass imports of users from an external file or SAP system.

The following user reports are available:

Report	Description
/WMD/WF_XF_USR_UPLOAD	Import of xSuite users from a file For more information, see Import of xSuite users from a file.
/WMD/WF_XF_USR_GET_SAPUSER	Transfer of SAP users as xSuite users For more information, see Transfer of SAP users as xSuite users (report /WMD/WF_XF_USR_GET_SAPUSER).
/WMD/WF_XF_USR_UPDATE	Mass change to xSuite users For more information, see Mass change to xSuite users (Report /WMD/WF_XF_USR_UPDATE).

Report

Description

/WMD/WF_XF_USR_UPLOAD

Import of xSuite users from a file

For more information, see Import of xSuite users from a file.

/WMD/WF_XF_USR_GET_SAPUSER

Transfer of SAP users as xSuite users

For more information, see Transfer of SAP users as xSuite users (report /WMD/WF_XF_USR_GET_SAPUSER).

/WMD/WF_XF_USR_UPDATE

Mass change to xSuite users

For more information, see Mass change to xSuite users (Report /WMD/WF_XF_USR_UPDATE).

Import of xSuite users from a file

The report WMD/WF_XF_USR_UPLOAD includes the import of users from an Excel file into xSuite User Administration. The import of users from an Excel file is useful if the users are not already maintained in an upstream system such as SAP user management.

The upload only supports Excel files in XLS format. No other files and file formats are supported.

The Excel file for the upload must have a defined structure. For more information, see Structure of an Excel file for the user upload.

You can call up the report with transaction SE38.

Direct call: Transaction /WMD/BC_USER_UPLOAD

In SAP Fiori, the report can be accessed via the User Upload tile and via the Transactions App tile.

UI – SAP GUI

UI – SAP Fiori

Overview of selection fields for report /WMD/WF_XF_USR_UPLOAD

Element	Field	Description
Inbound source	GUI PC File	Specifies the file directory in which the Excel file for the upload is located.
	Number of rows (xls-file)	Specifies the number of rows to import from the Excel file.
	File includes header	Determines whether the first row of the Excel file is read out.
Server based upload	Upload file from server	Determines whether the fields in the source file are ignored. If the fields in the source file are ignored, a logical file named ZWMD_XF_USER_UPLOAD_FILE is opened from the SAP server instead. Info: The appropriate customizing settings in transaction FILE are necessary for this.
Constants for upload	Initial password	Sets the initial password of the imported users. The password can be edited in xSuite User Administration after the import.
	Initial user activation	Determines whether imported users are given the status "active". Only users with the status "active" can receive and edit xSuite workflow tasks.
	Do not overwrite existing users	Determines whether existing users are overwritten.
	With template user	Specifies that a template user will be used. Each imported user will be assigned the groups, attributes, and roles of the template user. The Template User ID field specifies the user name of the template user.
	Without template user	Specifies that no template user is used. The following options are available: Initial Role: Defines the role that is initially assigned to the imported users. The user role can be edited in xSuite User Administration after import. Initial user group: Defines the user group that is initially assigned to the imported users. The user group can be edited in xSuite User Administration after import.
	Test only	Runs the report in test mode. xSuite user data is not changed. After running the report, a list with the test results will open.

Structure of an Excel file for the user upload

An Excel file for user upload with report /WMD/WF_XF_USR_UPLOAD must have the following structure:

Column	Description
UserID	User name of the user
FirstName	Given name of the user
LastName	Family name of the user
Email	E-mail address of the user
Active	Determines whether the user receives the status "active". Valid values: (Blank): The user is not activated. `X`: The user receives the status "active".
Subscribe mail	Determines whether the user receives an e-mail notification for pending tasks. Prerequisite: An e-mail address is specified for the user. Valid values: (Blank): The user does not receive email notifications. `X`: The user receives e-mail notifications.
LDAP user	Determines whether this is an LDAP user. Valid values: (Blank): The user is imported as a Web user. `X`: The user is imported as an LDAP user.

Transfer of SAP users as xSuite users (report /WMD/WF_XF_USR_GET_SAPUSER)

The report /WMD/WF_XF_USR_GET_SAPUSER covers the transfer of users from SAP user management to xSuite User Administration.

You can call up the report with transaction SE38.

Direct call: Transaction /WMD/BC_GET_SAPUSER

In SAP Fiori, the report can be accessed via the Extract User Data tile and via the Transactions App tile.

UI – SAP GUI

UI – SAP Fiori

Overview of selection fields for report /WMD/WF_XF_USR_GET_SAPUSER

Element	Field	Description
SAP user s‍e‍l‍e‍c‍t‍i‍o‍n	User ID	Specifies the user names of the SAP users to be imported. Use F4 input help to display and select users set up in the SAP system.
	User type	Sets the user type of the users. The following user types are provided: `A`: Dialog user assigned to exactly one person `B`: User type for background processing in the internal system `C`: User type for dialog-free communication between the systems `S`: Dialog user available to a large, anonymous user group `L`: User type for additional assignment of authorizations
	User class	The user class enables importing of users based on the operations they are allowed to perform within the SAP system.
Output s‍e‍l‍e‍c‍t‍i‍o‍n	Direct update	Specifies that a direct import of the users specified in the area SAP user selection take place.
	No Overwrite	Specifies that existing users are not overwritten.
	With template user	Specifies that a template user will be used. Each imported user will be assigned the groups, attributes, and roles of the template user. The Template User ID field specifies the user name of the template user.
	With template user	Specifies that no template user is used. The following options are available: Initial Role: Defines the role that is initially assigned to the imported users. The user role can be edited in xSuite User Administration after import. Initial user group: Defines the user group that is initially assigned to the imported users. The user group can be edited in xSuite User Administration after import.
	Download file	Specifies that the SAP users specified in the SAP user selection area are imported to an external file format. PC file: Specifies the file directory to which the file will be exported. Include header in xls-file: Determines whether a header line is output in the exported XLS file.
	Test only	Runs the report in test mode. xSuite user data is not changed. After running the report, a list with the test results will open.

Mass change to xSuite users (Report /WMD/WF_XF_USR_UPDATE)

The /WMD/WF_XF_USR_UPDATE report covers the addition or removal of roles, attributes and/or general user data for multiple xSuite users simultaneously.

You can call up the report with transaction SE38.

Direct call: Transaction /WMD/BC_USER_UPDATE

In SAP Fiori, the report can be accessed via the User Update tile and via the Transactions App tile.

UI – SAP GUI

UI – SAP Fiori

Overview of selection fields for report /WMD/WF_XF_USR_UPDATE

"Selection" area

Element	Field	Description
Users	UserID	Specifies the user name of the user to be updated.
	User type	Specifies the user types of the users to be updated. The following user types are provided: `S`: SAP user `N`: Non-SAP user (xSuite Web user) `L`: SAP user with LDAP authentication `P`: Portal user (supplier portal)
	First name	Specifies the given names of the users to be updated.
	Last name	Specifies the last names of the users to be updated.
	Role	Specifies the roles of the users to be updated.
	User group	Specifies the user group to be updated.
	Attribute	Specifies user attributes of the users to be updated.
	Value	Specifies attribute values of the users to be updated.
	Active	Determines whether only users with the status "active" are updated.

"Action" area

Element	Field	Description
Test	Test	Runs the report in test mode. xSuite user data is not changed. After running the report, a list with the test results will open.
Roles	Create	Specifies that the roles specified in the Role field will be created.
	Delete	Specifies that the roles in the Role field will be deleted.
	Role	Specifies the roles that are created or deleted for the selected users. When this field is blank, no changes will be made to the roles.
User group	Create	Specifies that the user groups specified in the User group name field will be created.
	Delete	Specifies that the user groups specified in the User group name field will be deleted.
	User group name	Specifies the user groups to be created or deleted. If a user group has not been specified, no changes will be made to the user groups.
Attributes	Create	Specifies that the values in the Attribute and Value fields be created.
	Delete	Specifies that the values in the Attribute and Value fields be deleted.
	Attribute	Specifies the xSuite user attributes that are to be created or deleted for the users selected. For an overview of xSuite user attributes, see Appendix B, xSuite user attributes.
	Value	Specifies the attribute values that are created or deleted for the selected users.
URL's	Create	Info: The URLs section only refers to portal users (user type `P`). For portal users, URLs are stored in xSuite User Administration, to be opened when buttons are clicked in the supplier portal (transaction /WMD/XF_USR_ADMIN →Tab URLs) . Specifies that the values in the URL Name and URL fields be created.
	Delete	Specifies that the values in the URL name und URL fields be deleted.
	URL name	Specifies the URL names that are to be created or deleted for the users selected.
	URL (value)	Specifies the URLs that are to be created or deleted for the users selected.
User data	Users	Do not change: Specifies that the user data of the selected users will not be changed. Activate: Specifies that the selected users receive the status "active". Deactivate: Specifies that the selected users are locked.
	Mail	Do not change: Specifies that the e-mail settings of the selected users are not changed. Activate: Specifies that the selected users are notified by e-mail when workflow tasks are pending. Deactivate: Specifies that the selected users are not notified by e-mail for pending workflow tasks.
	User type	Sets the user type of the users selected. The following user types are provided: `S`: SAP user `N`: Non-SAP user (xSuite Web user) `L`: SAP user with LDAP authentication `P`: Portal user (supplier portal)

In this section:

xSuite Cube Administration Guide

User reports

Import of xSuite users from a file

UI – SAP GUI

UI – SAP Fiori

Overview of selection fields for report /WMD/WF_XF_USR_UPLOAD

Structure of an Excel file for the user upload

Transfer of SAP users as xSuite users (report /WMD/WF_XF_USR_GET_SAPUSER)

UI – SAP GUI

UI – SAP Fiori

Overview of selection fields for report /WMD/WF_XF_USR_GET_SAPUSER

Mass change to xSuite users (Report /WMD/WF_XF_USR_UPDATE)

UI – SAP GUI

UI – SAP Fiori

Overview of selection fields for report /WMD/WF_XF_USR_UPDATE

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