"Change Purchase Order / Post GR" (Role LGPO)

The workflow task for changing the purchase order ("Change document" button) or post GR consists of checking and removing price and/or quantity blocks by editing the purchase order data and posting goods receipts.

UI – SAP GUI

UI – SAP Fiori

UI – xSuite Web

For information on UI elements, see Work Items: Main Overview in the SAP GUI, Work Items: Main Overview in SAP Fiori, and Work Items: Main Overview in xSuite Web.

"Change Purchase Order / Post GR": Buttons

SAP F‍i‍o‍r‍i	SAP GUI / xSuite Web	Description
	OK	Confirms that the document is correct and ends the workflow step. The following steps are executed: The work item is transferred to the next workflow step. For information on the standard workflow, see The Standard MM Workflow. The work item is saved. The workflow log documents that the workflow step has been completed. Shortcut in the SAP GUI: CtrlF7
	Not OK	Rejects the workflow item and ends the workflow step. Requirement: A comment has been entered in the section Text. The following steps are executed: The work item is transferred to the next workflow step. For information on the standard workflow, see The Standard MM Workflow. The work item is saved. The workflow log documents that the workflow step has been completed. Shortcut in the SAP GUI: CtrlF8
	Forward	Forwards the work item to another user and leaves the workflow step open. Requirement: A comment has been entered in the section Text. The only users included in the list of substitutes are those allocated to the role for a given the task in xSuite User Administration. Shortcut in the SAP GUI: CtrlF1
	Replace	Returns the work item to the inbox and leaves the workflow step open. This makes the work item available to all other users responsible for that particular workflow task. (Translator's note on SAP terminology: The task is not actually "replaced" but rather is simply placed back into the inbox.) Which users are allocated to which workflow tasks is set in agent determination. Shortcut in the SAP GUI: CtrlF2
	Create Attachment	Adds an attachment to the document. For example, an original document can be added at a later date. Once attachments have been added, they cannot be deleted. Shortcut in the SAP GUI: CtrlF11
	E-Mail	Sends an e-mail. For information on e-mail dispatch, see E-Mail Dispatch. Shortcut in the SAP GUI: CtrlF12
--	Display Document	Opens the document in display mode. Shortcut in the SAP GUI: CtrlShiftF10 Note: This button is only available in the SAP GUI.
	Refresh	Refreshes the data of a work item. Note: This button is only available in xSuite Web and in SAP Fiori.
	Back	Routes you back to the Web Business Workplace and leaves the workflow step open. As you have accepted the work item, you are the only one that will be able to edit it. Note: This button is only available in xSuite Web and in SAP Fiori.

"Change Purchase Order / Post GR": Buttons for Blocked Items

SAP GUI	SAP F‍i‍o‍r‍i	xSuite Web	Description
Change purchase order			Opens the SAP purchase order of a selected, price-blocked item line in edit mode (transaction ME22N). In xSuite Web and in SAP Fiori, the SAP document is opened via the Internet Transaction Server Service (ITS).
Post goods receipt			Branches to the SAP transaction for goods receipt posting (transaction MIGO) for a selected, quantity blocked item line. In SAP Fiori and xSuite Web, the Post Goods Receipt dialog opens.

SAP GUI

SAP F‍i‍o‍r‍i

xSuite Web

Description

Change purchase order

Opens the SAP purchase order of a selected, price-blocked item line in edit mode (transaction ME22N).

In xSuite Web and in SAP Fiori, the SAP document is opened via the Internet Transaction Server Service (ITS).

Post goods receipt

Branches to the SAP transaction for goods receipt posting (transaction MIGO) for a selected, quantity blocked item line.

In SAP Fiori and xSuite Web, the Post Goods Receipt dialog opens.

Posting Goods Receipt in xSuite Web

Proceed with one of the following steps.
- In the xSuite Web Overview, click on the Goods Receipt tile.
- In the editing section of a work item that is located in the workflow task "Change purchase order / Post GR", click the Post goods receipt button.
➣ The Post Goods Receipt window will open.
In the field Purchase Order, enter a purchase order in which data is to be loaded.
To limit the data to one item of the purchase order, enter an item number in the Item field.
Click OK.
➣ The data of the order entered will be loaded.
If necessary, enter additional data in the Header data area.
Click Post.
➤ The goods receipt will be posted for the purchase order.

Posting Goods Receipt in SAP Fiori

Proceed with one of the following steps.
- On the SAP Fiori home page, click the Goods Receipt tile.
- In the validation screen of an MM document, click the button Post goods receipt.
- In the editing section of a work item that is located in the workflow task "Change purchase order / Post GR", click the Post goods receipt button.
➣ The Post Goods Receipt screen will open.
In the field Purchase Order, enter a purchase order in which data is to be loaded.
To limit the data to one item of the purchase order, enter an item number under Load purchase order → Item.
Click Load.
➣ The data of the order entered will be loaded.
If necessary, enter additional data in the Header data area.
Click Post.
➤ The goods receipt will be posted for the purchase order.

In this section:

xSuite Invoice Cube User Guide