Documents in V‍a‍l‍i‍d‍a‍t‍i‍o‍n

Scanned

Searches for all documents that were processed via xSuite Interface.

Scanned deleted

Searches for all documents that were processed via xSuite Interface and marked as deleted.

XI Workflow documents only

Only searches those documents that are currently in an xSuite interface workflow or that were once in an xSuite Interface workflow.

Running workflows

Searches all documents currently being processed in an xSuite workflow.

Completed workflows

Searches all documents that have been processed in an xSuite workflow to the end.

SAP Documents

Parked

Searches for all documents that have the SAP status "parked."

Parked deleted

Searches for all documents that have been parked and marked as deleted.

Posted

Searches for all documents that have the SAP status "posted."

Reversed

Searches for all documents that have the SAP status "reversed."

Paid

Searches for all documents that have the SAP status "paid."

XS Interface documents only

Search only xSuite Interface documents.

Running workflows

Searches all documents currently being processed in a workflow.

XS Workflow documents only

Only searches those documents that are currently in an xSuite Workflow or were once in an xSuite workflow.

Completed workflows

Searches for all documents that have passed through and ended a workflow.

Document H‍e‍a‍d‍e‍r

Header data s‍e‍l‍e‍c‍t‍i‍o‍n

Determines whether the search fields are displayed in the Header data area.

Vendor documents

Determines whether documents from vendor invoice approval are displayed.

G/L documents

Determines whether G/L account documents are displayed.

Customer documents

Determines whether documents from debit-side invoice approval are displayed.

Complex documents

Determines whether complex documents are displayed.

Company Code

Searches for documents within one or more company codes.

Document Number

Searches documents by document number.

Fiscal year

Searches receipts within one or more fiscal years.

Document type

Searches for documents by document type.

Vendor

Searches documents by vendor number.

Customer

Searches documents by customer number.

Reference

Searches documents by reference number.

Posting date

Searches for documents by posting date.

Document date

Searches documents by document date.

Entered On

Searches for documents by creation date.

Due On

Searches for documents by due date.

Business Area

Searches for documents by business area.

Acctg. clerk

Searches documents for the person responsible for the documents stored in the vendor master record.

Pur.group / Purch. Grp.

Searches documents by purchasing group.

No. days for discount messages

Defines the number of days before the cash discount period expires that the cash discount traffic light (Cash discount warning column in the Invoice Overview) appears yellow.

Note: This field is only available in the SAP GUI.

xSuite Interface

Interface data selection

Determines whether the search fields are displayed in the xSuite Interface area.

Interface Appl. / Application

Specifies that documents of the type Invoice are found.

Select an application, e.g. XF_INVOICE.

Record

Searches documents by record number.

Record type

Searches documents by record type.

Barcode

Searches documents by document barcode.

Scan user

Searches documents by the user that scanned the images.

Scan date

Searches documents by the date on which the documents were scanned.

Classification

Searches documents by values specific to a customer.

Customer-specific values can be used to assign authorizations such as Board.

Note: This field is only available in the SAP GUI.

Option

Line items

Determines whether the search fields are displayed in the Option area.

Cost center

Restricts results to data of one or more cost centers.

Groupname

Restricts results of data to certain groups.

Note: This field is only available in the SAP GUI.

CO area

Searches for documents by controlling area.

Note: This field is only available in the SAP GUI.

G/L account

Restricts results to data from one or more G/L accounts.

Profit center

Restricts results to data from one or more profit centers.

Order

Restricts results to data from one or more internal orders.

WBS element

Restricts results to data from one or more WBS elements.

Network

Restricts results to data from one or more networks.

Note: This field is only available in the SAP GUI.

Purchasing doc.

Limits displayed data to certain orders.

Line item

Searches for documents by the item numbers of the document items.

Sales Order

Searches documents by sales document number.

Sales ord. item

Limits displayed data of a sales order or range of sales orders at item level.

Note: This field is only available in the SAP GUI.

Asset

Use to limit the selection to specific assets, after account assignment.

Business area

Searches for documents by business area.

Workflow I‍n‍f‍o‍r‍m‍a‍t‍i‍o‍n

Include workflow data

Determines whether workflow data is displayed.

Display xSuite logdata

Determines whether xSuite log data is displayed.

Current agent

Searches documents for the agent who last received or processed the documents as a work item.

Involved agent

Searches documents by the users responsible for the workflow task in which the documents are located.

Task

Searches documents by the ID of the workflow task in which the documents are located.

Role / User Role

Searches documents by the role of the workflow task in which the documents are located.

Display processing times

Current processing time

Determines whether the length of time that a document remains in the current workflow task is displayed.

Note: This field is only available in the SAP GUI.

Total processing time

Determines whether the total time a document has been in the workflow since creation is displayed.

Note: This field is only available in the SAP GUI.

Layout

Layout

Determines the layout in which the Invoice Overview is displayed.

The search field is preset with your default layout. If there is no preset layout, the search field will be empty. Then the standard layout will be used.

You can select your own user-specific layout or a default layout available to all users.

Note: This field is only available in the SAP GUI.

Mailfunction sorted by user

Determines whether individual entries in the Invoice Overview can be sent to agents by e-mail.

Note: This field is only available in the SAP GUI.

Max. number of hits

Max. number of hits

Sets the maximum number of hits to display in the hit list.

Note: This field is only available in SAP Fiori.