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xSuite Archive Prism User Guide

User administration

In user administration, new users and user groups can be created and existing users and user groups removed.

Creating a user

  1. Open Encore administration.

  2. Click on User.

  3. Click sphere_erstellen_icon.jpg Add.

    ➣ The New user dialog will open.

  4. Enter the name of the user in the Name field.

  5. Enter a password for the user in the Password field.

    Notice

    If you click on the Create password button, the system will generate a password for you.

  6. In the Groups field, select the groups that are assigned to the user.

    Notice

    For an overview of the standard groups available, go to Default groups and default roles.

  7. Click Save.

    ➤ The user has now been created.

Creating an Active Directory user

  1. Open Encore administration.

  2. Click on User.

  3. Click sphere_erstellen_icon.jpg Add.

    ➣ The New user dialog will open.

  4. Enter the name of the user in the Name field in the syntax @UserName.

  5. Enter a password for the user in the Password field.

    Notice

    If you click on the Create password button, the system will generate a password for you.

  6. In the Groups field, select the groups that are assigned to the user.

    Notice

    For an overview of the standard groups available, go to Default groups and default roles.

  7. Click Save.

    ➤ The Active Directory user has now been created.

Creating a group

Notice

For an overview of the standard groups available, go to Default groups and default roles.

  1. Open Encore administration.

  2. Click on Groups.

  3. Click sphere_erstellen_icon.jpg Add.

    ➣ The New group dialog will open.

  4. Enter the name of the group in the Name field.

  5. In the drop-down lists Roles, Users and Choose an AppTile, select the roles, users, and tiles to be assigned to the group.

    Notice

    For an overview of the standard groups available, go to Default groups and default roles.

  6. Click Save.

    ➤ The group has now been created.

Creating an Active Directory group

Notice

For an overview of the standard groups available, go to Default groups and default roles.

  1. Open Encore administration.

  2. Click on Groups.

  3. Click sphere_erstellen_icon.jpg Add.

    ➣ The New group dialog will open.

  4. Enter the name of the group in the Name field in the syntax @GroupName.

  5. In the drop-down lists Roles, Users and Choose an AppTile, select the roles, users, and tiles to be assigned to the group.

    Notice

    For an overview of the standard groups available, go to Default groups and default roles.

  6. Click Save.

    ➤ The Active Directory group has now been created.

Default groups and default roles

The following groups and roles are available as default:

Group

Role

Tile

xFlow::Archive::Admin

xFlow::Archive::Admin

archiveAdmin (ArchiveImport, ArchiveScheduler, ArchiveAdmin, ArchiveStatistics, ArchiveMonitor)

archiveUser (ArchiveLogViewer, ArchiveClient)

xFlow::Archive::Guests

xFlow::Archive::ReadOnly

archiveUser (ArchiveLogViewer, ArchiveClient)

xFlow::Archive::HR

xFlow::Archive::HR

xFlow::Archive::User

archiveUser (ArchiveLogViewer, ArchiveClient)

xFlow::Archive::Legal

xFlow::Archive::LegalHold

xFlow::Archive::User

archiveUser (ArchiveLogViewer, ArchiveClient)

xFlow::Archive::PowerUsers

xFlow::Archive::User

xFlow::Archive::Edit

archiveUser (ArchiveLogViewer, ArchiveClient)

xFlow::Archive::Users

xFlow::Archive::User

archiveUser (ArchiveLogViewer, ArchiveClient)

xFlow::ScanUsers

xFlow::Archive::Scanuser

xFlow::Archive::User

Webscan (WebScan)

xFlow::Service

xFlow::StatisticsService::Writer

xFlow::StatisticsService::Reader

--

xFlow::SuperUser

xFlow::Archive::Admin

xFlow::StatisticsService::Writer

authAdmin (AuthorityCoreManager)

xFlow::User

xFlow::StatisticsService::Reader

xFlow::Wfl::AllowCustomizeStartScreen

defaultAppTileAuth (no tiles)

xFlow::Wfl::Admin

xFlow::Wfl::Admin

authAdmin (AuthorityCoreManager)

wflAdmin (LocalizationEditor, AppTileConfiguration,ResourceEditor)

xFlow::Wfl::Approval

--

wflApproval

xFlow::Wfl::Classify

--

wflUser

wflClassify

xFlow::Wfl::Release

--

wflRelease

xFlow::Wfl::User

--

wflUser