Search options for full-text searches

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xSuite Archive Prism User Guide

Search options for full-text searches

The following search options are available for full-text searches:

Search option	Purpose	Sample search terms	Sample search results
Simple search	For finding entries that contain at least one of the words above. The space between the search terms corresponds to the `OR` operator. Whether you use the OR operator or the space in your search, you will have the same search results.	Invoice OR delivery	Will show: Invoice is correct. Delivery is correct. Invoice and delivery are correct.
		Invoice OR delivery	Will not show: Invoices are correct.
		Invoice correct	Will show: Invoice correct. Invoice is correct. Delivery is correct.
		Invoice correct	Will not show: Invoices are correct. Correct invoices
Phrase search	For finding an exact group of words. Regarding the syntax: Put the group of words in quotation marks ("...").	"Invoice correct"	Will show: Invoice correct.
Phrase search		"Invoice correct"	Will not show: Invoices correct. Invoice is correct.
AND search	For finding entries that contain all of the words entered. Syntax: Write AND in capital letters.	invoice AND delivery	Will show: Invoice and delivery are correct.
AND search		invoice AND delivery	Will not show: Invoice is correct. Delivery is correct.
NOT search	For finding entries that contain certain words and not others Syntax: Write AND NOT in capital letters. Caution A hyphen is always interpreted as "NOT". Therefore, unless you enclose the entire hyphenated expression in quotation marks, the element on the right-hand side of a hyphen will be excluded from the search. As an example: "in-voice" will only be found if you enter "in", "voice" or "in-voice". With in-voice, "in-voice" will not be found.	invoice AND NOT delivery	Will show: Invoice is correct.
NOT search		invoice AND NOT delivery	Will not show: Invoice and delivery are correct.
Fuzzy search	For finding entries that contain words similar to the words mentioned.	Suppliers	Did you mean: Supplies?
Fuzzy search		corretc	Did you mean: correct?
Placeholder search	For finding words or word groups that you only partially know. Regarding the syntax: An asterisk (*) stands for any number of characters A question mark (?) stands for exactly one character	Ma*er	Will show: Maler, maker, master, matter, Mailer
		Ma*er	Will not show: Material
		Ma?er	Will show: Maler, maker
		Ma?er	Will not show: Material, master
Soundex search	For finding words that sound similar to the entry.	sail~	Will show: Fail, mail, sale, sell

Executing a full-text search

A full-text search finds documents by their index fields, attachments, metadata and notes. A full-text search is comparable to a standard search in internet search engines.

In a single archive or in an archive group, you can combine a full-text search with an index field search. For this, the search terms will be linked with AND. Only the documents that match all search terms will be found.

Open the Archive section.
In the sidebar, click on the name of an archive.
➣ The documents in the archive will appear in the hit list.
Enter search terms in the Fulltext search field.
Notice
Various options for the full-text search are available to you when entering search terms.
Click on Search or press Enter.
➤ The full-text search will be executed.
➤ The search results will appear in the hit list.

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