Procurement Overview Summary: Main Overview
Main Overview in the SAP GUI
Main Overview in SAP Fiori
Area | Description | |
|---|---|---|
1 | Number and Ø duration of documents | Shows the total of all documents for the selected period and the respective average lead times for these documents. The area is divided by document type. Which document types are displayed depends on the user's entries in the Summary Report search fields. For more information, see Section "Number and Ø Duration of Documents". |
2 | Processing state of documents | Shows an overview of the processing status of documents in the selected period, divided by document type and workflow task. For more information, see Section "Processing State of Documents". Note: This area is only available in the SAP GUI. |
3 | Top vendors | Shows the top suppliers and the number of documents for these suppliers in the selected period. For more information, see Section "Top Vendors". |
4 | Total amount of orders | Shows the total amount for all purchase orders in the selected period. For more information, see Section "Total Amount of Orders". |
Notice
To view more information through a graph, go to in SAP Fiori and click the one you wish to use. More information can be seen in the mouseover as well.
Procurement Overview Summary: Sections in the SAP GUI
Section "Number and Ø Duration of Documents"
This section shows an overview of all processed PF, PR and PO documents (feeders, purchase requisitions and purchase orders) and their respective lead times within a selected period.
The overview is divided into document types (e.g., Orders and Requisitions). Which document types appear depends on the entries in the search fields of the selection view. For more information, see Procurement Overview Summary: Search Fields.
Column | Description |
|---|---|
Document Type | Indicates whether the number that appears in the Documents column refers to the PU documents or to the vendor. To open the documents of a document type in the Procurement Overview, click on a value in the Document typecolumn. |
Documents | Shows the total number of PU documents and the total number of the respective document type within the selected period. If you click on a value in the Documents column, you can open an overview of the average processing time per workflow task. Shows the total number of suppliers. Clicking on the total number of suppliers opens a list of all suppliers according to the information in the selection view. |
Ø duration | Shows the average turnaround time of documents of the respective document type. The average processing time takes into account the total processing time in the workflow. Periods without the active participation of agents are also included. The value is structured as follows: Note: To display the average processing time, select the Total processing time checkbox in the Report. |
Section "Processing State of Documents"
This area shows an overview of the processing status of the documents, divided by workflow task and document type.
Column | Description |
|---|---|
WF Task | Shows the technical name of the workflow task. |
DT | Shows the abbreviation of a document type. The following document types are available:
|
Description | Shows the name of the workflow task. Clicking on the workflow task name will open the Procurement Overview with the work items that are in the workflow task selected. |
Tasks | Shows the number of work items that are in the respective workflow task. Note: If the Tasks column contains the value NO_STATS, this is the evaluation of older documents for which there are no entries in the xSuite statistics tables yet. |
In Process | Shows the number of work item that are in the respective workflow task and have the status In Process. Note: Here, values are only displayed if the user activates the Show running xSuite processes checkbox in the selection view of the Summary Report. |
In Proc.% | Shows the percentage of all processes in progress. Note: Here, values are only displayed if the user activates the Show running xSuite processes checkbox in the selection view of the Summary Report. |
Section "Top Vendors"
This area shows a summary of the suppliers that generate the most documents. The summary of the top suppliers is also based on the selected period in the selection view.
Column | Description |
|---|---|
Vendor | Shows the number of the supplier. |
Name | Shows the name of the supplier. Clicking on the name of the supplier opens a list of all documents for this supplier in the selected period. |
Documents | Shows the number of vouchers of a given supplier in the selected period. |
Section "Total Amount of Orders"
This area shows a summary of all purchase order amounts in the selected period.
Column | Description |
|---|---|
PF amount | Shows the total amount of all feeders within the selected period. |
PR amount | Shows the total amount of all purchase requisitions within the selected period. |
PO amount | Shows the total amount of all purchase orders within the selected period. |
Invoice amount | Shows the total amount of all invoices within the selected period. |
Curr. | Shows the currency abbreviation (e.g., A click on the currency abbreviation will open the Procurement Overview. |
Description | Shows the long name of the currency (e.g., |
Procurement Overview Summary: Detail View in SAP Fiori
The detail view of the Procurement Overview Summary presents a detailed list of selected document data of a specified period.
You can filter and sort through the list using the buttons 
Filter and 
Sorting buttons. You can also group contents of the list using the 
Categorization button.
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Procurement Overview Summary: Opening the Detail View in SAP Fiori
Open the Procurement Overview Summary in SAP Fiori. For more information, see Opening the Procurement Overview Summary in SAP Fiori.
To view more information through a graph, go to in SAP Fiori and click the one you wish to use. More information can be seen in the mouseover as well.
➤ The detailed view of this graph will open.