"Release Document" (Role ORRE)

The workflow task "Release document" comprises document release for posting.

In the standard workflow, release follows the workflow task "Approve document."

Release takes place on the line-item level and may have any number of levels. The releaser responsible will be identified automatically. The identification is based on the ruleset customized in agent determination. The user responsible for release is identified according to this configuration, which may involve amount, cost center, etc. in determining the user.

If one or more line items are rejected, the releaser must enter a written justification (in the Text section).

UI – SAP GUI

UI – SAP Fiori

Beschriftung_Freigabe_Workitem_SAP_Fiori_Orders_5_2_4.png

UI – xSuite Web

For information on the UI elements, see Work Items: Main Overview in the SAP GUI, Work Items: Main Overview in SAP Fiori and Work Items: Main Overview in xSuite Web.

"Release Document": Buttons

SAP Fiori	SAP GUI / xSuite Web	Description
	Save	Saves the document and ends the workflow step when all order items are released or rejected. A document qualifies as rejected in its entirety when at least one order item has been rejected. The following steps are executed: The work item is transferred to the next workflow step. For information on the standard workflow, see The Standard Workflow. The work item is saved. The workflow log documents that the workflow step has been completed.
	Replace	Returns the work item to the inbox and leaves the workflow step open. This makes the work item available to all other users responsible for that particular workflow task. (Translator's note on SAP terminology: The task is not actually "replaced" but rather is simply placed back into the inbox.) Which users are allocated to which workflow tasks is set in agent determination. Shortcut in the SAP GUI: CtrlF2
	Inquiry	Forwards the work item to another user with an inquiry, leaving the current workflow step open. Requirement: A comment has been entered in the section Text. The recipient can enter comments and return the work item to the inbox. The recipient will not be able to edit the work item. Shortcut in the SAP GUI: CtrlF4
---	Display Document	Opens the document in display mode in SAP transaction VA03. Note: This button is only available in the SAP GUI.
	Create Attachment	Adds an attachment to the document. You can add additional attachments such as an original document at a later point in time. Attachments that have been added are not transferred to the purchase order until the document has been posted. Once attachments have been added, they cannot be deleted.
	Refresh	Refreshes the data of a work item. Note: This button is only available in SAP Fiori and xSuite Web.
	Back	Routes you back to the Web Business Workplace and leaves the workflow step open. As you have accepted the work item, you are the only one that will be able to edit it. Note: This button is only available in SAP Fiori and xSuite Web.

"Release Document": Buttons for Item Release

SAP GUI	SAP Fiori	xSuite Web	Name / Description
			Release all items Releases all PO line items.
			Release selected items Releases selected PO line items.
			Cancel (process later) Cancels release or rejection of selected PO line items.
			Reject selected items Rejects selected PO line items.